A team containing many different roles is required to run a carnival. Some roles require formal training and accreditation, others don’t. Authorised meets must be staffed by the right number and type of roles in order for the results to be treated as ‘official’ by the swimming authorities.
Description of duties
Download here: Technical Official Duties v2
Additional details for some roles
Catering
The club(s) rosted for catering are responsible for feeding snacks to all the volunteers and coaches (approximately 70) throughout the day.
Recommended food to provide (usually supplied by the parents of the club): muffins, cakes, lots of fruit, cheese, crackers, sweet/savoury slices. Drinks (bottled water) will be supplied by SMNE for distribution.
Parents should leave the food on the shelf at the back of the recording room at Sopac, during warm up. Note no glass and breakables are permitted inside Sopac. It is recommended that any re-usable boxes are named and parents collect them at the end of the meet.
The club(s) should provide 2 caterers to cut up the food and distribute throughout the meet. 4 rounds are recommended during the day – twice in the morning and twice in the afternoon.
Car parking
The role is to hand out parking passes for Officials at the SOPAC delivery entrance at the rear of the centre. One person is required.
When the rostered volunteer parks at Sopac (P2), rather than walk from the car and turn right towards the main entrance, turn left and walk around the building about 200-300m until you reach a large vehicle gate with pedestrian gate alongside. That is the rear delivery entrance.
They should arrive at that rear entrance 45 min before warm up commences, call the meet director on his/her mobile phone, who will then come out to the rear gate to hand over a pack of passes and a list of those entitled to receive one. The person should stand just inside the gate so they can both had out passes and let people in. Please come prepared for the weather.
Gate and raffle
The role is to greet athletes and parents at the main entrance, collect entrance money, and sell programs and raffle tickets. 3 people are required initially at the gate, and once the event starts this can be reduced to 1 on the gate and 1 in the stands and on the pool deck selling raffle tickets.
The Meet Director or Treasurer will initially be on hand to help set up answer questions. Further details for running the gate at Sopac are available here.
